Admin Support Specialist/Annual Giving Coordinator

Position Details

Classification Information

Position Classification Title Admin Support Specialist
FLSA Non-Exempt
Position Class (Extract From Banner or PA) 10422

Position Overview

Primary Purpose of the Position

Reporting to the Director of Annual Giving, the Annual Giving Coordinator will provide general support with mailings, e-solicitations and serve as a liaison with the call program in providing outreach to our alumni, students, parents, friends and other donor constituencies. The coordinator will handle administrative duties primarily for the Director of Annual Giving and will assist other development officers as assigned.

Primary Function of Organizational Unit

The Division of University Advancement cultivates and maintains enduring relationships between its many constituencies and the university. We work with alumni, friends, students, parents, faculty, staff, community members, and foundation and corporate partners to garner financial and human capital resources that will enrich our university and the lives of our students.

Position Information

Working Position Title Admin Support Specialist/Annual Giving Coordinator
Building and Room No.

Blair Hall, Room 305

Work Hours: From [time] to [time] on [days] of [week] 8-5
Hours per week 40
Months per year 12
Appointment Type Permanent Full-Time
If Time Limited. No
Appointment Length. 12
Position Number 074699

DHR Assigned Fields

JCAT 540000

Requirements and Preferences

Position required to work during periods of adverse weather or other emergencies No
Minimum Experience/Education


The position is a Contributing Level.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training, Education

An Associate Degree required, Bachelor Degree preferred. 5 years of progressive office project management experience in a fast paced environment. Excellent verbal and written communication skills. Experience with programs, budgets, event coordination, data collection/tracking and reports is preferred. Must be able to work independently, resolve pertinent issues, respond to sudden changes in work volume, prioritize tasks and be deadline driven. Proficiency in the use of Microsoft office software packages.

Required License or Certification
Valid US Driver's License Yes
Commercial Driver's License Required No
Physical Required No
List any other medical/drug tests required

Key Responsibilities and Related Competencies

Key Responsibilities and Related Competencies

Competency Knowledge - Program
Describe the specific job duties related to this competency

Demonstrates in-depth knowledge of Annual Giving Program process and University Advancement’s mission and operation. Assists with solicitation of financial support from constituents for activity sponsorships, training staff for fundraising initiatives and represents department with various university projects.

Percentage Of Time 30
Competency Budgeting
Describe the specific job duties related to this competency

Reconciles Annual Giving budget and makes recommendations for disbursements. Process and track travel requests. Assists with implementing budget strategies to meet all goals and objectives for the fiscal year. Maintains budget reports and provides updates.

Percentage Of Time 15
Competency Information/Records Administration
Describe the specific job duties related to this competency

Collects donor data and compiles tracking reports for solicitation and fundraising strategies implemented. Works closely with Advancement Services team to make sure all donor data collected is up-to-date and accurate.

Percentage Of Time 15
Competency Communication – Oral
Describe the specific job duties related to this competency

Communicates Annual Giving Program information with numerous offices/units, solicit various constituents for fundraising activities, explains and interpret program components, policies/procedures to meet specific needs of donors/prospects. Provides training for include employees, student workers, board members and other internal constituents in support of fundraising initiatives.

Percentage Of Time 15
Competency Communication - Written
Describe the specific job duties related to this competency

Demonstrates the highest level of accuracy and attention to detail for documents/correspondence and recording confidential information. Assists with writing letters, memos, reports and presentations. Provides general support in producing mailings, e-solicitations, call program and additional communication as assigned. Requires review and editing of time sensitive material.

Percentage Of Time 15
Competency Problem Solving
Describe the specific job duties related to this competency

Employs industry wide best practices and operating procedures to problem solve Annual Giving issues as they arise.

Percentage Of Time 10

Posting Details

Posting Details

Posting Number SPA00303P
Internal Posting Only No
Time Limited Position No
Appointment Length
Salary $28,752.00 - $35,141.00
Open Date 02/09/2018
Close Date 02/23/2018
Open Until Filled No
Special Instructions Summary

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment.

If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered.

Failure to complete the application completely may result in you not being considered for the vacant position.

Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Document

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents